| The Business Office Clerk Position has a Pay Scale consisting of the following elements and ranges. Wages include Base Hourly Compensation of between $17.00 and $19.00. |
Position Purpose
The Business Office Clerk is responsible for posting and preparing all New and Pre-Owned vehicle purchases, routine filing duties, process paperwork associated with new and used vehicle flooring accurately and in a timely manner, prepare reports on outstanding dealer trades vehicle receivables, and conducted in line with generally accepted business and accounting practices.
Essential Duties and Responsibilities
- Process dealer trade paperwork and make all appropriate accounting entries daily, in line with the organizations, the manufacturer’s and legal and regulatory expectations and generally accepted business and accounting practices.
- Process MSO’s as requested
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- Process all wholesale DMV paperwork in accordance with DMV regulations, process refund checks and collect DMV fees due;
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- Process Internal Repair Orders ensuring documents are accurate and accounted for;
- Monitor and ensure collection of past due amounts from dealers and customers.
- Accurately and timely file all information received from the Accounting Office, or other offices when requested.
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- Register extended service policy contracts;
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- Reorganizing shelf space for file room accurately categorizing of files.
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- Accurately categorizing of all files.
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- Post new and used vehicles as necessary;
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- Payoff new and used vehicle flooring within Financial Institution guidelines
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- Maintain current and accurate information on assigned General Ledger accounts (new, used and wholesale car inventory, flooring and due bills.
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- Assist in conducting and/or actively participate in annual and periodic audits of all financial records, systems and procedures;
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- Assist other personnel in retrieving documents and information either by computer assistance or by pulling hard copies;
- Fill in for other personnel as needed;
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- Help maintain good housekeeping and safety of the business office;
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- Use all appropriate security measures and procedures to safeguard the organization’s assets;
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- Follow all policies and procedures for operations (organization and manufacturer);
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- Perform all other duties as may be assigned from time to time.
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- Adhere to work schedule and arrive at work before your scheduled start time and be at your work station productively engaged by the scheduled time.
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- Complies with all safety rules and use all appropriate safety and personal protection equipment as required
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- Exemplifies organizational culture and holds others in department accountable for doing the same.
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- Accomplishes all current and future tasks as appropriately assigned or requested.
- Safeguard customer and Dealer information per established policy.
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